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The staff of the American Council of Trustees and Alumni (ACTA) is dedicated to academic freedom, academic excellence, and accountability at America’s colleges and universities. We work with alumni, donors, trustees, policymakers, and education leaders across the United States to safeguard the free exchange of ideas on campus and ensure for students an intellectually rich, high-quality college education at an affordable price. 

The impact of our work is evident in the actions of state legislatures, university boardrooms, classrooms and campuses across the nation. Our staff is enthusiastic, energetic, and collegial, and we model the free exchange of ideas in the way we do our work and in the social events of the office.


Accounting and Finance Officer

We currently seek an Accounting and Finance Officer who will work closely with the Chief Operations Officer/Senior Vice President of Finance to ensure the fiscal health of the organization through performing and managing daily/monthly financial bookkeeping activities, preparing and monitoring budgets, producing financial reports, and ensuring compliance with government requirements. The Accounting and Finance Officer is expected to be personable, highly motivated, detail-oriented, and principled. He or she must possess a strong work ethic and be able to work independently, multi-task, and meet deadlines. The highest degree of personal responsibility, accountability, and honesty is expected. The Accounting and Finance Officer reports directly to the Chief Operations Officer/Senior Vice President of Finance and, ultimately, to ACTA’s President/Chief Executive Officer.

Specifically, the Accounting and Finance Officer is responsible for:

• Performing and managing general accounting tasks, including: recording account receivables/payables activity; reconciling and maintaining balance sheet and general ledger operations; preparing general journal entries; performing ACH payments and bank transactions; and preparing monthly bank reconciliations and financial reports.

• Identifying and resolving invoicing issues, accounting discrepancies, and other financial related issues.

• Assisting the COO/Sr. VP of Finance in preparing and monitoring ACTA’s annual budget.

• Working with individual department heads to prepare and monitor departmental budgets and budgets for restricted grants.

• Analyzing financial data and preparing financial reports for management and the board of directors.

• Ensuring proper and complete supporting documentation is maintained for all accounting related activities and is filed for easy retrieval.

• Monitoring fixed assets and depreciation schedule.

• Maintaining records and preparing necessary schedules for annual audit and tax return. Working with COO/Sr. VP of Finance and external accounting firm in completing the annual audit and tax return.

• Evaluating internal systems, procedures, and risks, and providing recommendations.

• Ensuring compliance with local, state, and federal government requirements.

• Perform other duties as assigned by the COO/Sr. VP of Finance.

Education and Experience Required: Candidates must possess a four-year undergraduate degree; four to six years of related work experience; knowledge and competency in accounting principles; and proficiency in Excel and other accounting software (knowledge of Sage is a plus). A keen interest in higher education reform is desirable. Compensation will be based on experience. ACTA is a mid-size organization that provides an excellent benefits package, including generous paid time off, medical insurance, a retirement plan, and a commuter benefit.

To apply, please send a cover letter and a resume to Hanna Hotes at info@GoACTA.org with the subject line “Application–Accounting and Finance Officer.”

Major Gifts Officer

The Major Gifts Officer will design, develop and implement ACTA’s major gift program. The top priority will be to research, identify, and cultivate relationships with new major donors and strengthen those relationships over time. He/she will also be responsible for identifying and cultivating major gifts from current ACTA donors who have capacity to significantly increase their support. An ability to connect with donors and clearly communicate ACTA’s mission is key. The Major Gifts Officer will report to the Vice President of Development and have a close working relationship with ACTA’s president. This position will require travel; approximately 25% of the job will be on the road.

Duties and Responsibilities

• Help our donors accomplish their philanthropic goals and ambitions through a relationship with our organization

• Secure major gifts at the $25,000 level with the goal of raising at least $100,000 in the first 12 months.

• Manage systems and software to track and cultivate donors and prospects, including donor database and wealth screening tools.

• Help donors accomplish their philanthropic goals and ambitions through a relationship with ACTA’s president and senior staff.

• Create and implement individualized moves management plans.

• Make direct, face-to-face solicitations, and assist the board and other staff with their solicitation (e.g., provide portfolio development support, strategic counsel, and help with donor communications).

• Acknowledge major donors through public and private recognition.

• Track and report progress using specific metrics.

• Produce reports on a regular basis regarding performance metrics.

• Represent ACTA at events that would include potential donors.

Qualifications

The Major Gifts Officer must be highly motivated with a strong sense of ownership that includes a proactive approach to achieving goals. He/she must be a self-starter and focused on results. The successful candidate must have at least five years of nonprofit fundraising experience with a demonstrated ability to secure individual and foundation major gifts. Strong interpersonal skills are necessary to be successful in this position, as well as an ability to articulate passionately and clearly ACTA’s vision and inspire donors to be enthusiastic supporters of our mission. The Major Gifts Officer must be a strong team player who can maintain positive productive relationships with other members of the ACTA team.

To apply, please send cover letter and resume to Hanna Hotes, at info@goacta.org.

Program Associate for Development

The Program Associate for Development is primarily responsible for providing critical support concerning donor relations and database management of sensitive information about donors. Specifically, the incumbent is responsible for processing donations and working closely with ACTA’s President in writing highly personalized thank you correspondence. Also, the incumbent is responsible for maintaining an up-to-date data base for recording donations and providing donor reports to the Vice President. The Program Associate must approach these tasks with high levels of accuracy, professionalism and discretion. An ability to prioritize tasks, respond to requests expeditiously, pay strict attention to detail, and keep track of multiple projects is essential. The Program Associate for Development reports to the Vice President of Development.

Duties and Responsibilities

• Take primary responsibility for the prompt processing and database recording of donations.

• Assist the President with 100 percent accurate written acknowledgment of donor contributions.

• Work with the Vice President of Development to send email blasts to donors and other supporters keeping them informed about ACTA’s efforts to reform higher education.

• Use Salesforce to conduct research on donors and to produce reports on a variety of fundraising issues and metrics.

• Assist with preparations for donor events and meetings, including ACTA’s annual conference and gala.

Qualifications

This is an entry level position. Candidates must have a Bachelor of Science degree preferably in the Liberal Arts. The Program Associate is expected to exhibit the highest degree of personal responsibility, accountability, and honesty. A high level of attention to detail is a requisite. He/she will be expected to be a strong team player good at maintaining positive productive relationships with other members of the ACTA team. Candidates should possess effective verbal and written communication skills and have a basic understanding of Salesforce.

To apply, please send cover letter and resume to Hanna Hotes at info@goacta.org with the subject line “Application: Program Associate for Development”.

WHO WE ARE

Launched in 1995, we are the only organization that works with alumni, donors, trustees, and education leaders across the United States to support liberal arts education, uphold high academic standards, safeguard the free exchange of ideas on campus, and ensure that the next generation receives an intellectually rich, high-quality college education at an affordable price.

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